Most sites use the navigation ribbon (also known as the Browse ribbon)
to show navigation controls on the top of the page—including a top
navigation bar and the breadcrumbs. Often there is also a side
navigation bar that shows more navigation options on the left of the
page.
A site manager can change
the navigation bars to show different links to different parts of the
site. The navigation bars should be your primary source of information
about what you can view in the site.
Figure 1
shows an example of a site that shows both navigation bars, along with
two other navigational aids—the breadcrumbs and the Navigate Up button.
In this figure, the top navigation bar shows links to subsites that
exist under the current site.
Sometimes
the navigation in a site is configured to display the pages and/or the
subsites of the subsites, resulting in a hierarchy of sites that is
displayed as flyout menus. These menus show the subsites for a site
when you hover the mouse over the link for that site, as shown in Figure 2.
To navigate to a subsite,
you can click on the links to that subsite in either navigation bar.
Depending on how your administrator set up the navigation, the subsites
may show the same top navigation bar but a different left navigation
bar—one that is specific to the current site. However, the
administrator can choose that a subsite will display the same left
navigation as the top site, making it look as if you are still in the
same site, except for the fact that the current site you are on is
highlighted in the top navigation bar.
Use the Left Navigation Bar
The left navigation bar is
also known as Current Navigation. It is usually used to show content
that exists in the current site and sometimes content from subsites.
The content is usually (but not always) lists and libraries, and it is
usually grouped so that document libraries are shown under a Documents
header, lists under a Lists header, discussions under a Discussions
header, and so on.
The left navigation bar
highlights where you are in the navigation—but only when you are on a
page that is shown in the navigation (see Figure 3).
The
left navigation bar is meant to be used as a quick launch bar—a useful
list of links in the current site, and sometimes the sites under it. It
may even contain links to content that isn’t in SharePoint (for
example, an Internet site).
Note
Some sites and some pages
do not show a left navigation bar. In that case, you have to rely on
the information on the page to find your way around the site.
Use the Top Navigation Bar
The top navigation bar is also
known as Global Navigation, and it is usually used to show links to
sites that are at the top level of the site hierarchy. This allows you
to quickly see what important sites the site administrator wants you to
see that are available globally.
This menu bar supports
flyout menus. These are menus that become visible when you hover with
the mouse over the parent menu item. You can sometimes tell when menus
have flyout menus because they are usually marked with a triangle
pointing to the direction in which the flyout menu opens.
Tip
The top navigation bar can
be customized to show many levels of sites, and sometimes other links.
If you see the small triangles or arrows, hover over them with your
mouse to find out what navigation items are under them.
Use the Breadcrumbs
Breadcrumbs is a mechanism
commonly used to navigate websites. It shows you where you are in the
site, so you can go “up” the hierarchy all the way to the home page of
the site. For example, if you are viewing a folder in a document
library, the breadcrumbs will show you the list of folders that are
above the current folder, and then a link to the document library’s
root folder, and then the link to the site’s home page as the first
link (see Figure 4).
In some cases (usually with
pages in pages libraries), the breadcrumbs do not show that the page is
under a library, but instead display as if the page is directly under
the site itself.
If the hierarchy is too long to be displayed in one line—for example, if you navigate into the October folder shown in Figure 4—the
breadcrumbs are automatically compressed to fit the screen (similarly
to the way the ribbons are compressed) and show only the last item and
whatever else fits before it, as shown in Figure 5.
To use the breadcrumbs, just click on the link you want to navigate to.
Tip
When you’re in a document
library that has folders, using the breadcrumbs is the best way to go
back to the parent folder of the one you are currently in.
Use the Navigate Up Breadcrumbs
In
addition to the navigation bars and the breadcrumbs, SharePoint 2010
also has a button dedicated to navigation, called the Navigate Up
button. This button solves the problem of very long breadcrumbs. As
mentioned earlier, if you are in a folder in a document library with a
lot of parent folders, the breadcrumbs may get too long to display the
entire hierarchy.
You can usually find the Navigate Up button in the top-left corner of the page (see Figure 6).
It appears as a folder icon with a green arrow pointing up. Clicking on
that button does not take you up but instead shows you a hierarchical
view of breadcrumbs showing you where you are on the site and allowing
you to navigate up, the same as the breadcrumbs mechanism described
earlier in this chapter.
The Navigate Up
breadcrumbs differ from the normal breadcrumbs navigation mentioned
earlier in this chapter in two major ways. First, they show the entire
hierarchy all the up to the root site in the site collection, and not
just to the current site. For example, if you have a site called
Expense Claims inside the Human Resources site, the Navigate Up
breadcrumbs show Human Resources above Expense Claims in the hierarchy.
Figure 6 shows the Navigate Up menu for the October folder shown in Figure 5.
Second, compared to the
regular breadcrumbs, the Navigate Up breadcrumbs offer more hierarchy
detail for pages. Unlike the breadcrumbs mentioned earlier, the
Navigate Up breadcrumbs display the entire hierarchy structure for the
page you are viewing. For example, if you are viewing a web part page
in a pages library, the normal breadcrumbs will show the site name as
the parent for the page, while the Navigate Up breadcrumbs show you the
library the page is in as the parent of the page. This allows you to go
to the library as well as to the site, but it can make the hierarchy in
this control very long if the page you are viewing is deep inside the
hierarchy.